Intelligent conference room is a new conference room scenario based on intelligent technology and intelligent devices, which virtualizes traditional conference scenes, integrates various information technologies into various aspects of the conference, and runs through the entire conference process, thereby achieving enterprise intelligence and convenience.
Behind the widespread recognition of smart meeting rooms is a reflection on traditional meeting modes.
The major pain points of traditional conference rooms:
1. The conference room is unmanaged and its usage is unknown, wasting a lot of waiting time for the conference room;
2. During the meeting, being frequently disturbed by external personnel and interrupting the meeting;
3. Original whiteboard, the more it is written, the more chaotic it becomes, and the limited area cannot be extended;
2. Turn off the lights, turn on the projection, severe color difference, and a dim environment can easily cause drowsiness;
3. Meeting minutes, forgetful and often neglecting important content during meetings in order to take notes;
4. Various connecting wires are numerous and difficult to connect, making the conference room look messy and disorganized.
5. The amplifier has low recognition of the received sound and often records the voices of others, which is very embarrassing.
6. Video conferencing is unstable, with low audio/video quality and sharing clarity
What specific changes can smart meeting rooms bring to the above pain points?
1. Meeting room reservation
Check the usage status of the meeting at a glance, check the availability status, book the meeting room with one click, invite attendees for the meeting, and send group text messages (internal messages) to notify attendees to avoid missing meeting notifications. Confirm the number of attendees while saving time.
2. Approval management
One click activation of meeting room approval, flexible setting of visible departments in the meeting room, and easy and efficient management of usage permissions by administrators.
3. Conference access control
Attendees can scan their faces and open the door, and sign in seamlessly; Real time synchronization of conference room reservation information on the access control screen, facial check-in and authorized use during the meeting process, no disturbance during the meeting, and safer meeting.
4. Wireless screen mirroring
On the computer side, a wireless screen transmitter can be used to cast the screen with just one press, while on mobile phones and tablets, wireless screen casting can be performed directly. The operation is very simple, making the conference table clean and tidy from then on. Thoroughly solve the adaptation problems of various adapters and cables, and bid farewell to the messy conference environment of holding meetings in different locations. Synchronized screen mirroring, real-time information synchronization, and more efficient conference communication.
5. Large screen display
A business screen resembling an ultra-thin television integrates functions such as video, presentation, and sharing. A large screen power cord solves all connection problems, and the business screen supports wireless screen transmission function. Easy one click, only a few seconds, efficient and convenient.
6. Electronic whiteboard
Whiteboard writing, document sharing, annotation, saving, no need for on-site recording. After the meeting, you can scan the code and take it away with one click or save it on a local USB drive, as well as save it by email, all of which are available to improve the format of meeting records and enhance file saving efficiency.
7. Paperless meetings
During the conference, any paperless conference terminal can send conference information, supporting single or multiple recipients, real-time display of sending and receiving information, message reply and announcement publishing, and unified notification and individual reply messages in the background.
8. Meeting recording
Real time recording of high-definition video throughout the conference, real-time live streaming, post production playback, image click tracking, local monitoring, etc., make the conference content reasonable and evidence-based.
9. Accurate long-distance pickup
Accurate identification of speakers, 10 meter remote pickup, reducing environmental noise, 360 ° omnidirectional pickup phone, achieving CD level sound quality, creating face-to-face communication effect, able to accurately meet the presentation of documents or physical details in the conference room, efficient and convenient business discussions.
10. Speaker amplification
The audio transmission of the meeting can reach the entire conference room, making the content of the meeting clearer, unaffected by external factors, and improving the quality of the meeting.